PRIVACY POLICY

Void Cypher Studios ("we," "us," or "our") is committed to protecting the privacy of anyone who interacts with our website at voidcypherstudios.com (the "Site"). This policy explains what information we collect, how we use it, and your rights regarding that information.

By using the Site, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use our Site.

1. Information We Collect

We collect information in the following ways:

• Contact form submissions — When you use our contact form, we collect your name, email address, and the contents of your message.
• Job applications — When you apply for a position, we collect your name, email address, phone number (optional), portfolio URL (optional), cover letter, and resume (PDF).
• Newsletter sign-ups — When you subscribe to The Void Dispatch, we collect your email address and first name (optional).
• Automatically collected data — Like most websites, our server may log basic technical data such as your IP address, browser type, and pages visited. We use this only for security and operational purposes.

We do not use tracking cookies, advertising cookies, or third-party analytics tools on this Site.

2. How We Use Your Information

• To respond to your contact or inquiry.
• To evaluate and process your job application.
• To send you our newsletter, The Void Dispatch (only if you subscribed).
• To maintain the security and performance of the Site.

We will never sell, rent, or trade your personal information to any third party for marketing purposes.

3. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), our legal basis for processing your personal data is:

• Consent — for newsletter subscriptions. You may withdraw consent at any time.
• Legitimate interests — for processing contact form submissions and responding to inquiries.
• Pre-contractual steps — for evaluating job applications at your request.

4. Data Retention

• Contact messages are retained for up to 12 months after we last corresponded with you.
• Job applications are retained for up to 6 months after the position is filled or closed. With your consent, we may retain your information longer to consider you for future roles.
• Newsletter subscriptions are retained until you unsubscribe.

5. Sharing Your Information

We do not share your personal information with third parties except in the following limited circumstances:

• Service providers — We use third-party services (such as email hosting) that may process your data on our behalf. These providers are contractually required to protect your data.
• Legal requirements — We may disclose your information if required to do so by law or in response to a valid legal request.

6. Data Security

We take reasonable technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. All data submitted through our forms is transmitted over HTTPS. However, no method of internet transmission is 100% secure, and we cannot guarantee absolute security.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access — Request a copy of the data we hold about you.
• Correction — Ask us to correct inaccurate or incomplete data.
• Deletion — Request that we delete your personal data.
• Objection — Object to our processing of your data in certain circumstances.
• Portability — Request your data in a machine-readable format.
• Withdraw consent — If processing is based on consent, you can withdraw it at any time.

To exercise any of these rights, contact us at support@voidcypherstudios.com. We will respond within 30 days.

8. Cookies

This Site does not use cookies for tracking or advertising. We may use a minimal session cookie strictly necessary for secure form submission. No consent banner is required as we do not use non-essential cookies.

9. Children's Privacy

Our Site is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately and we will delete it.

10. Links to Third-Party Sites

Our Site may contain links to external websites (e.g., Steam, Discord, TikTok). We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. Continued use of the Site after any changes constitutes acceptance of the updated policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

• Email: support@voidcypherstudios.com
• Contact form: voidcypherstudios.com/contact